Payroll Specialist - Remote

Position Summary The Payroll Specialist is responsible for ensuring the accuracy of multiple international payroll(s) through audits, error resolution, and reconciliation of pay data to source data. This role provides timely and accurate financial information while engaging in the day-to-day payroll operations, ensuring accurate and timely processing. This position plays a critical role in our organization by ensuring the smooth, timely, and error-free processing of payroll. Shared Services Mission Statement “To be the go-to resource providing timely, reliable, and quality deliverable through seamless operations, enabling technical teams to be fully optimized and efficient.” Role Specific Responsibilities

• Oversees processing of biweekly and semi-month payrolls, including earnings, deductions, garnishments and taxes for exempt and non-exempt employees in accordance with company policy, federal, state and local laws
• Serves as the subject matter expert for payroll processing ensuring a high level of accuracy and compliance
• Works with Human Resources to gather and process supporting documentation for employee changes impacting payroll
• Performs monthly reconciliations of payroll items to general ledger and prepare payroll related journal entries and work papers for the monthly and annual close, audit, and 941s
• Reconciles periodic tax filings and earnings records, including 941s, W-2s, etc., and prepare payroll related schedules for tax returns
• Works with federal, state and local agencies to ensure the ACLU is registered and in compliance with regulations. Serve as primary contact for correspondence
• Performs routine internal audits to ensure data integrity in both Deltek and UKG
• Assists in competition of 401k audits, Nondiscrimination testing and annual true ups
• Creates and maintains documentation of payroll procedures, processes and timelines. Maintain an organized filing system of payroll related records
• Completes ad hoc projects as assigned by Finance Leadership Team
• Performs tasks to establish and maintain employee/payroll records in both Deltek and UKG; including checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records, entering data into the payroll system, posting changes in pay and tax status, and miscellaneous changes
• Performs basic analysis & research related to payroll processing including payroll report balancing and auditing manual changes, investigating variances and determining action to be taken on variances
• Processes prior period adjustments, inclusive of manual checks, stop payments, and reversals
• Maintain Time System(s) for all Rules and Regulations and monitor flow of timekeeping information to payroll
• Prepares wires and fund Payroll, 401(k), HSA and FSA
• Processes invoice payments for benefit carriers (ie AFLAC, Unum)

Communication Skills

• Effectively communicates, both verbally and written, to ensure clear and efficient interactions with all parties including clients, teammates and management
• Growing understanding of client and business relationship.
• Interactions with internal clients (teammates) are professional and respectful
• Observes senior teammates run a meeting in a professional, effective manner
• Understands the importance of public speaking and delivering presentations in a seamless, organized, professional manner
• Beginning to develop the ability to provide information and feedback, both positive and negative, to teammates and clients in a person-centric, fact-based, professional manner

Teamwork And Leadership

• Understands and complies with the company values and culture code
• Develops effective motivational strategies and supports the team to achieve high performance and excellent outcomes
• Demonstrates commitment to project goals and applies extra effort when necessary
• Manages workload and prioritize effectively to ensure work is completed and deadlines are achieved
• Develops and maintains positive and professional teammate relationships across disciplines and teams
• Maintains a positive, can-do attitude and constructive approach to projects and teamwork
• Actively contributes in a positive manner to the internal office and project teams
• Fosters a positive and inclusive organizational culture, emphasizing teamwork, accountability and professional development
• Receives training, guidance and direction in a positive manner