About the Company
PDS Tech Commercial partners with leading organizations to connect talented professionals with career opportunities. For this position, the company is partnering with a global leader in the aviation industry to support talent acquisition and recruiting operations.
About the Role
PDS Tech Commercial is seeking an organized and customer-focused Administrative Assistant / Talent Acquisition Coordinator to support recruiting programs and initiatives for a global aviation organization. This role serves as a key connection between candidates, recruiters, hiring managers, and interview teams, helping ensure a smooth recruitment experience from interview scheduling through onboarding activities.
The position requires strong coordination, communication, and organizational skills, along with the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Coordinate and schedule interviews across multiple time zones for candidates, recruiters, hiring managers, and interview panels.
- Manage complex calendars, including executive calendars, panel interviews, and high-volume interview scheduling.
- Serve as a primary point of contact for candidates throughout the recruitment process, providing timely communication and support.
- Arrange candidate travel, including flights, hotel accommodations, and ground transportation for onsite interviews.
- Process and track candidate expense reimbursements in accordance with company policies.
- Prepare and distribute interview agendas, candidate packets, profiles, and evaluation materials.
- Maintain accurate candidate records and status updates within the Applicant Tracking System (ATS).
- Support improvements to scheduling processes, workflows, and recruitment tools to increase efficiency.
- Track scheduling metrics and coordination activities to support recruiting operations and reporting.
- Identify opportunities to improve the candidate experience and recommend process enhancements.
- Provide additional administrative and coordination support to the Talent Acquisition team as business needs evolve.
- Ensure recruiting practices comply with applicable employment laws and OFCCP/EEOC guidelines.
Required Qualifications
- High school diploma or equivalent with 8 years of relevant experience, or a bachelor’s degree with 4 years of relevant experience.
- Strong organizational skills and the ability to manage multiple priorities and deadlines.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Strong attention to detail and commitment to accuracy.
Preferred Qualifications
- 1–2 years of experience in Talent Acquisition coordination, administrative support, recruiting coordination, or high-volume scheduling.
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Experience managing complex calendars and coordinating meetings across multiple stakeholders.
- Experience using Workday or other HRIS/Applicant Tracking Systems.
- Strong internet research and administrative support skills.
- Experience supporting recruiting, HR, or Talent Acquisition teams.
Work Schedule and Employment Details
- Work Arrangement: Remote
- Schedule: Monday–Friday, first shift, 7:30 AM–4:30 PM
- Employment Type: Full-time contract
- Contract Duration: 12 months
- Pay Rate: $27.32 per hour
Benefits and Additional Information
Associates may have access to the following benefits:
- Medical, dental, and vision insurance.
- Life insurance.
- Short-term disability.
- Additional voluntary benefits.
- Employee Assistance Program (EAP).
- Commuter benefits.
- 401(k) plan.
- Paid Sick Leave or other paid leave required by federal, state, or local law, where applicable.
- Holiday pay, where applicable.
Benefit options are designed to provide flexibility based on individual needs.
The role offers experience supporting a global aviation organization and exposure to enterprise-level recruiting operations and talent acquisition strategies. Associates also receive ongoing support from the PDS Tech Commercial team throughout the assignment.
ITAR and Export Administration Regulations
This position requires the use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access to controlled technologies to U.S. Persons, including U.S. citizens, lawful permanent residents, and certain other categories such as refugees and asylees, or to certain foreign nationals who have received an export license.
Equal Employment Opportunity
PDS Tech Commercial is an Equal Opportunity Employer. Veterans and individuals with disabilities are encouraged to apply. Military-connected talent is also encouraged to apply.
Fair Chance and Candidate Information
The position is subject to applicable fair chance requirements, including the California Fair Chance Act, Los Angeles City Fair Chance Ordinance, Los Angeles County Fair Chance Ordinance for Employers, San Francisco Fair Chance Ordinance, and Massachusetts requirements.
For Massachusetts candidates, it is unlawful for an employer to require or administer a lie detector test as a condition of employment or continued employment. Violations may result in criminal penalties and civil liability.
Candidates can refer to the Candidate Privacy Information Statement for details about how their information will be used.