Job Title: HR Associate
Monthly Pay: $4,220 - $5,731 USD per month
Summary:
This role sits within an HR team guided by an HR team lead, working closely with new hires, recruiters, hiring managers, and training coordinators. The HR Associate supports everyday employee inquiries and onboarding activities so people receive clear information and know their next steps. The position helps keep onboarding checklists current, organizes orientation arrangements, and routes questions to the right team member without making decisions outside its scope. This is a fully remote, work from home position in Pennsylvania, United States, with all duties performed through online systems and communication channels. The role requires a 40-hour weekly commitment. Working days and shift times may vary.
Job Responsibilities:
• Review incoming HR emails and shared task queues, identify the requested assistance, and prioritize assigned onboarding activities using established team guidance.
• Check new hire onboarding checklists for missing task updates, confirm start arrangements with recruiters and hiring managers, and record outstanding questions for follow-up.
• Enter approved employee profile updates through a HR system such as BambooHR, checking names, job titles, reporting relationships, and start information for accuracy.
• Organize virtual orientation invitations, confirm attendee availability, and share approved joining instructions so new hires understand where to attend and what to expect.
• Respond to routine employee questions about onboarding steps, internal contacts, and HR resources using approved guidance, referring unfamiliar questions to the HR team lead.
• Track assigned introductory courses through a learning management system such as TalentLMS, verify completion status, and send reminders when activities remain outstanding.
• Coordinate with hiring managers and training coordinators when onboarding tasks depend on their input, recording owners and next actions in shared checklists.
• Follow up on unanswered requests at agreed intervals, flag approaching deadlines, and escalate unresolved delays or conflicting information to the HR team lead.
• Review completed onboarding activities, update task status, and provide concise handoff notes so the HR team can see remaining actions without repeating work.
• Meet quality expectations through accurate updates, timely responses, complete notes, appropriate routing, and consistent follow-up, using team feedback to correct recurring errors.
Qualifications:
• High school diploma or equivalent.
• No experience required; related experience in HR support, onboarding assistance, or office administration is preferred.
• Basic understanding of employee onboarding stages, orientation arrangements, and the distinction between routine assistance and questions requiring an experienced HR colleague.
• Familiarity with employee profile fields, checklist tracking, and online learning tools, with a willingness to learn the example systems described above.
• Ability to write clear, courteous messages and explain next steps to new hires, employees, recruiters, and hiring managers.
• Careful handling of private employee information, including using approved channels and sharing information only with appropriate team members.
• Ability to compare task details, spot missing information, maintain accurate updates, and ask for guidance before making unsupported changes.
• A reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
Perks & Benefits:
• Fully remote work from home in a desk-based HR support role with ongoing collaboration across the onboarding process.
• Structured onboarding and training on example systems such as BambooHR and TalentLMS, along with guided practice on routine tasks.
• Regular check-ins with the HR team lead to review priorities, discuss questions, and receive practical feedback.
• Opportunities to build employee onboarding, HR systems, orientation coordination, and professional communication skills through everyday work.
• Health coverage, paid leave, a 401(k), maternity leave, and bonus opportunities.