ADP TotalSource Consultant

Engagement Overview

An organization is transitioning from one PEO to ADP TotalSource and requires immediate consulting support to ensure a smooth and compliant implementation.

The internal HR team is lean, and the primary objective is to ensure zero disruption to payroll processing and employee benefits during the transition.

Engagement Objectives

• Successfully manage a full PEO-to-PEO transition
• Ensure seamless payroll continuity and uninterrupted employee benefits
• Lead data migration and system configuration efforts
• Support internal HR team throughout implementation
• Establish scalable processes within ADP TotalSource

Key Responsibilities

Project Management & Transition Leadership

• Lead end-to-end project management of the PEO transition
• Develop and manage implementation timeline aligned to go-live
• Coordinate with ADP TotalSource implementation team and internal stakeholders
• Identify risks and implement mitigation strategies to ensure smooth cutover

Data Migration & System Configuration

• Extract employee, payroll, and benefits data from prior PEO
• Cleanse, transform, and map data into ADP TotalSource
• Validate data integrity and ensure compliance
• Support phased migration of historical data (post go-live priority)

Payroll & Financial Configuration

• Configure payroll structure within ADP
• Map earnings, deductions, and tax settings
• Set up and validate General Ledger exports
• Lead parallel payroll testing and reconciliation
• Ensure multi-state compliance

Time & HRIS Workflows

• Configure time and attendance workflows
• Align HRIS processes with organizational needs
• Ensure proper benefits eligibility and enrollment setup

Benefits Continuity

• Coordinate benefits transition to prevent coverage interruptions
• Validate deductions and carrier feeds
• Ensure employee-facing experience remains seamless

Change Management & Internal Alignment

• Guide internal HR team on new workflows and processes
• Support communication planning to employees
• Develop documentation and SOPs as needed

Critical Success Factors

• On-time go-live
• No missed or delayed payroll
• No lapse in employee benefits
• Accurate earnings/deductions and tax configuration
• Minimal disruption to employee experience

Preferred Consultant Experience

• Direct experience with ADP TotalSource implementations
• PEO-to-PEO transition experience strongly preferred
• Multi-state payroll expertise
• Strong payroll reconciliation and GL configuration background
• Proven data migration and system integration experience
• Change management and stakeholder communication expertise

Additional Details:

• 1099 or C2C only