HR Operations & Compliance Specialist

About the Opportunity:

The HR Operations & Compliance Specialist supports the HR function by ensuring compliance with federal, state, and local employment regulations and driving operational excellence across HR systems, processes, and employee programs. This role manages HR compliance initiatives, supports employee communications, administers HR programs, and leverages ADP Workforce Now (WFN) to maintain accurate employee data and generate actionable reporting.

Responsibilities:

• Ensure compliance with federal, state, and local employment laws such as FLSA, FMLA, ACA, EEO, OSHA, and state-specific regulations

• Maintain HR compliance documentation including employee handbooks, workplace postings, standard operating procedures, and policy acknowledgments

• Conduct audits of I-9 forms, payroll/benefit data, and employee files for accuracy and compliance

• File annual EEOC reports

• Manage employee data lifecycle (new hires, transfers, promotions, terminations) in ADP Workforce Now (WFN)

• Generate reports and dashboards in ADP WFN to support HR, Finance, and leadership teams

• Maintain data integrity through regular audits and support system enhancements or integrations

• Manage and monitor the shared HR inbox, respond to employee inquiries, triage requests, and escalate issues as needed

• Partner with the Benefits Department to ensure accurate benefit eligibility, enrollment data, and compliance with laws such as ACA, COBRA, 1095-C/1094-C

• Support the design and delivery of HR programs including onboarding, employee engagement, and recognition initiatives

• Draft and distribute employee communications related to policies, programs, and compliance requirements

• Partner with HR leadership to implement initiatives enhancing employee experience and organizational culture

• Identify opportunities to streamline HR processes for efficiency, scalability, and compliance across states and entities

• Assist with implementation of new HR policies, technologies, or workflows

• Maintain up-to-date knowledge of HR best practices, compliance requirements, and ADP system capabilities

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent experience

• Minimum 3 years of experience in HR operations, compliance, or related function

• Hands-on experience with ADP Workforce Now (WFN) including employee data management and reporting

• Strong knowledge of federal and state employment laws and HR compliance practices

• Excellent organizational skills with strong attention to detail and accuracy

• Ability to manage sensitive information with discretion and integrity

• Strong written and verbal communication skills for drafting clear employee communications

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) or equivalent

• Experience supporting multi-state or multi-entity organizations preferred

• Prior involvement with HRIS implementations, enhancements, or integrations preferred

Benefits & Perks:

• Competitive compensation

• Health, Vision, Dental, and Life Insurance

• Employee Assistance Program

• FSA / HSA

• 401(k) with employer contribution

• Paid Time Off (24 days)

• Collaborative work environment

Compensation:

• Salary range $80,000.00 To $90,000.00 Annually

Note:

“RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.”