The Payroll Specialist will support payroll operations by reviewing timecard data, resolving discrepancies, and helping ensure accurate and timely payroll processing. Working closely with the Payroll Manager and HR leadership, you will contribute to smooth payroll cycles and reliable workforce administration. The role involves coordinating with third-party payroll providers and supporting compliance with federal, state, and local regulations, including multi-state payroll requirements. You will also prepare payroll and workers’ compensation reports and respond to special management reporting requests. This position is part of a Workforce Systems & Payroll team and offers a remote working arrangement. The ideal candidate brings hands-on experience with Workday Payroll and ADP, strong Excel skills, and a detail-oriented approach to problem-solving.
Accountabilities
- Review employee timecard data before payroll submission, investigate the root causes of discrepancies, and ensure payroll information is accurate.
- Collaborate with the Payroll Manager and HR team members to support efficient payroll cycles and timely processing of payroll transactions.
- Coordinate with third-party payroll providers and help ensure compliance with applicable federal, state, and local regulations, including tax requirements, final payments upon termination, and deductions.
- Compile periodic payroll and workers’ compensation reports, as well as reports requested by management.
- Communicate and collaborate effectively with stakeholders at all organizational levels.
- Maintain the accuracy, integrity, and confidentiality of employee records and human resources files.
- High school diploma or equivalent.
- At least 3 years of payroll processing experience, including knowledge of multi-state payroll.
- Current hands-on experience with Workday Payroll; experience with ADP systems is also expected for this role.
- Proficiency in Microsoft Excel.
- Strong attention to detail, critical thinking, and problem-solving skills.
- Ability to work collaboratively with HR colleagues and external payroll providers while handling sensitive employee information responsibly.
- Preferred: Associate’s degree in a related field.
- Preferred: Experience with NetSuite.
- 1324b(a)(3). Candidates must also be eligible to obtain any required export authorizations from the U.S. Department of State or Department of Commerce.
- Annual base salary range of $60,000–$70,000 USD, depending on experience, skills, and location. This range excludes benefits and any bonus or incentive compensation.
- Flexible Time Off (FTO) to support work-life balance.
- Medical, dental, and vision coverage for employees and their families, with a significant portion of premiums covered by the employer and many employee benefits paid at 100%.
- Access to flexible, affordable gym memberships through a network of more than 12,700 fitness locations nationwide, with no long-term contracts.
- Free on-demand workout videos available before gym membership enrollment.
- 401(k) retirement plan with a 50% employer match on contributions up to 8%.
- Wellness programs supporting physical and mental well-being.
- Additional voluntary benefits and employee support resources.
- Opportunity to work with a talented team in an innovative, mission-driven environment.
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
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