HR Onboarding Coordinator

Job Description Upstream Rehabilitation is looking for a Temporary HR Onboarding Coordinator to join our team HR Onboarding Coordinator (Temporary – 6 Month Assignment)Location Type: Alabama - Remote (Must Reside in the United States)Build Your Career with Us! Upstream Rehabilitation is the country’s largest dedicated provider of outpatient physical and occupational therapy services. Our mission is to inspire and empower the lives we touch, to serve our communities, and to lead with purpose-driven passion. We are committed to delivering remarkable experiences and fostering an inclusive workplace where differences are valued and celebrated. With 1,200+ locations nationwide, 26 brand partners, and 8,000+ employees, Upstream operates at scale while leveraging data, technology, and innovation to drive smarter decisions and operational excellence across the organization. The Role: Join the Upstream Rehabilitation team, where your work makes a meaningful impact on the associate experience. As an HR Onboarding Coordinator, you will support a seamless and compliant onboarding process from offer acceptance through first-day orientation. In this role, you will manage onboarding activities, maintain HR systems, track compliance requirements, and partner closely with hiring managers, HR, and cross-functional teams to ensure a timely and accurate experience. You will uphold Upstream Rehabilitation’s mission, vision, and values while helping deliver a consistent and positive onboarding experience. What You’ll Do:

• Coordinate background checks to ensure completion aligns with start date requirements
• Support I-9 and E-Verify processes, tracking completion and escalating issues to maintain compliance
• Track onboarding progress from offer acceptance through orientation, following up to ensure timely completion
• Partner with HR teams to update new hire information across systems (e.g., ADP), ensuring accuracy and completeness
• Prepare and maintain personnel files in accordance with documentation requirements
• Manage onboarding communications with hiring managers and new hires
• Create and maintain standard reports and tracking logs to support onboarding visibility
• Support updates to onboarding materials, including the Onboarding Manual
• Provide general administrative support to the Onboarding team.
• Other projects and duties as assigned.

Who You Are:

• High School Diploma or GED required.
• 2+ years of experience in Human Resources or a related field.
• Working knowledge of employment practices and compliance requirements.
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Highly organized, with the ability to track and coordinate multiple onboarding activities simultaneously.
• Customer-focused mindset with a responsive, service-oriented approach.
• Clear and professional written and verbal communication skills.
• Ability to follow established processes and escalate issues appropriately.
• Proven ability to handle sensitive information with discretion and confidentiality.
• Proficiency in Microsoft Office and web-based HR systems.
• Ability to work independently while also collaborating effectively within a team.

Nice to Haves:

• Bachelor’s degree in Human Resources or a related field preferred.
• Experience in a healthcare and/or multi-state organization preferred.

Why You’ll Love Working Here

• The chance to directly shape our organization’s growth by hiring the talent that drives our mission.
• Opportunities to stretch your skills—whether you’re building pipelines, designing sourcing strategies, or advising leadership.
• A collaborative team environment where your ideas are valued.
• Competitive compensation, comprehensive benefits, and ongoing professional development.

A Better Place to Build Your Career Upstream Rehabilitation offers meaningful opportunities across corporate and non-clinical roles, both remotely and in corporate offices nationwide. We invest in our people through leadership development programs, ongoing education, and professional growth opportunities. Our corporate teams are critical to Upstream’s success—and to the culture that makes this a great place to work. You’ll join a group of talented professionals who collaborate, innovate, and know how to have fun while making a real impact. Salary Range: $19.00 - $24.00/hour Estimated pay ranges listed above are based on several factors including but not limited to your pay class, experience, background and geographic location of the clinic Benefits and eligibility are dependent on employment status and pay class (full-time, part-time, or PRN). Specific details will be provided during the hiring process. Follow @Lifeatupstream on Instagram, and check out our LinkedIn company page to learn more about what it’s like to be part of the #upstreamfamily. Click Here To Learn Even More About Upstream Upstream Rehabilitation is an Equal Opportunity Employer that strives to provide an inclusive work environment where our differences are celebrated for the value they bring to our communities, our patients and our teammates. Upstream Rehabilitation does not discriminate on the basis of race, color, national origin, religion, gender (including pregnancy), sexual orientation, age, disability, veteran status, or other status protected under applicable law.