About Our Client:
The organization operates in the creative and media industry, focusing on performance-driven video advertising. It addresses the challenge of helping brands create, test, and scale effective video advertising campaigns through a fast-moving, collaborative environment that values accuracy and ownership.
About the Opportunity:
The PAYROLL MANAGER is responsible for managing the entire U.S. payroll process, including contractor payments and Employer of Record (EOR) payroll support. This role ensures accurate and timely payroll execution, maintains clean payroll data, resolves discrepancies, and develops compliant processes and controls as the company scales. It contributes directly to employee satisfaction and operational integrity by overseeing payroll functions independently.
Responsibilities:
- Process regular and off-cycle U.S. payroll using Rippling.
- Validate payroll inputs such as new hires, terminations, compensation changes, bonuses, deductions, and reimbursements.
- Administer and reconcile contractor payments.
- Coordinate payroll and bonus processing for employees through EOR partners.
- Validate EOR payroll calculations and reconcile invoices against internal records.
- Manage multi-state payroll compliance, including tax withholding, overtime, final pay, registrations, notices, filings, and reconciliations.
- Administer benefits deductions, garnishments, retirement contributions, and other payroll deductions.
- Maintain accuracy of payroll and employee data in Rippling, troubleshoot related issues.
- Investigate and resolve payroll discrepancies.
- Serve as the primary contact for employee payroll inquiries.
- Support payroll audits, census requests, and benefits or insurance reviews.
- Manage year-end payroll activities including W-2/1099 processing and tax requirements.
- Develop and maintain payroll standard operating procedures and controls to improve accuracy and efficiency.
Requirements:
- Minimum 5 years of payroll experience, including at least 3 years directly administering U.S. payroll.
- Hands-on experience with Rippling payroll system.
- Experience managing multi-state U.S. payroll, preferably including California and New York.
- Knowledge of California overtime rules, tax exemptions, and final-pay requirements.
- Strong understanding of U.S. payroll taxes, wage deductions, federal and state compliance, and off-cycle payroll.
- Ability to independently investigate and resolve payroll discrepancies.
- Proficiency in Excel or Google Sheets for reconciliations and reporting.
- Strong numerical reasoning and attention to detail.
- Professional fluency in English with strong communication and customer service skills.
- Ability to work independently, manage deadlines, and take ownership in a fast-paced environment.
Pay Range and Compensation Package:
- Compensation is $3,200 to $3,600 USD per month ($38,400 to $43,200 annually).
Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.
Note:
RemoteHunter is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.