Employee Onboarding and Orientation Coordinator

About Our Client

The organization is a global pioneer in the healthcare and clinical research industry, dedicated to breaking down barriers to care in underserved communities worldwide. Operating through an extensive network of research locations, mobile clinics, and remote clinicians, they deliver advanced health screenings and vital health services. By supporting local leaders and expanding community-driven wellness initiatives, the organization plays a critical role in advancing medical breakthroughs and building a more accessible, equitable future for healthcare.

About the Opportunity

The Employee Onboarding and Orientation Coordinator is a key administrative and cultural touchpoint responsible for welcoming new talent into the organization. From the moment a candidate accepts an offer, you will manage their transition into active, compliant, and integrated team members. This high-volume, highly structured role directly influences employee retention, team readiness, and the overall candidate experience by serving as a dedicated guide and collaborating closely with HR and department heads.

Responsibilities

• Onboarding Management: Initiate and manage end-to-end onboarding requests received from recruiters, including administrative paperwork, background checks, and drug screenings.
• Point of Contact: Act as the primary, supportive point of contact for all new hires, answering questions and guiding them through pre-employment steps.
• Data Administration: Ensure accurate new hire records by entering key personal and employment data into the HRIS system.
• New Hire Orientation: Coordinate and facilitate the virtual new hire orientation program (launch date TBD), welcoming both large groups and individuals.
• Cross-Functional Collaboration: Partner with HR, hiring managers, and department heads to align start dates, equipment provisioning, and team-specific integrations.
• Record Integrity: Maintain highly organized, audit-ready onboarding records while treating sensitive personal information with strict confidentiality.
• Feedback & Optimization: Collect and analyze feedback from new hires to continuously improve the efficiency and warmth of the onboarding pipeline.

Requirements

• Experience: 3+ years of administrative experience, preferably within a human resources or talent acquisition department.
• High Volume: At least 1 year of experience managing onboarding in a high-volume, fast-paced environment is highly preferred.
• Compliance Tools: Familiarity with onboarding technologies, specifically tools used for background checks and occupational health/drug screenings.
• Communication: Exceptional verbal and written interpersonal skills, with the comfort to present to large virtual groups as well as coordinate one-on-one.
• Technical Skills: Proficiency with Microsoft Office suite and familiarity with modern HRIS or onboarding platforms.
• Attributes:
• Rigorous attention to detail and accuracy in document tracking.
• A strong customer-service mindset focused on creating a positive first impression.
• Ability to work independently with minimal supervision while maintaining a collaborative team spirit.
• Strong time-management skills to balance multiple strict deadlines.

Compensation & Benefits

Compensation

• Hourly Rate: $19.20 – $28.85 USD per hour (for full-time team members).

Benefits & Perks

• Health: 100% employer-paid medical, dental, and vision insurance plan options.
• Savings Accounts: Health Savings Account (HSA) with bi-weekly employer contributions, plus Flexible Spending Accounts (FSA).
• Retirement: 401(k) Retirement Plan with an attractive company match.
• Time Off: Generous Paid Time Off (PTO) policy and paid company holidays.
• Financial Protection: Company-paid Short-Term and Long-Term Disability coverage.

Equal Opportunity Statement

Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

About RemoteHunter

RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.