Recruitment Coordinator

• Recruitment Coordinator
• Remote
• Part-Time, 20-30 hours
• $65,000 - $80,000 FTE - ($30-40 p/h)

This role exists to make the business run better.

You will work directly with the founder (me) to remove day-to-day delivery and process work from my plate, allowing the business to scale beyond a one-person operation.

This is a pivotal hire and the first step in building an industry defining agency.

The role is delivery and process-focused. It is not a sales or business development role. It is hands-on, operational, and central to how the business functions week to week.

Over time, this role may grow into something more senior, or remain a highly flexible, specialist coordination role depending on the individual’s goals and strengths.

This role is ideal for someone with a genuine interest in recruitment and the retail, ecommerce, and fashion industries, who wants exposure to the full lifecycle of a recruitment business and to work closely with a founder as the business enters its next growth phase.

What this role owns

The Recruitment Coordinator owns the smooth running of recruitment delivery and internal systems.

Specifically:

• First-stage telephone and video screening for the majority of roles
• Candidate communication throughout the process, including updates, feedback, and follow-ups
• Creating candidate profiles from interview transcripts using agreed tools and templates
• Managing and maintaining the ATS/CRM (Atlas) as the single source of truth
• Talent pooling and registering high-quality candidates speculatively
• Sourcing for junior and mid-level roles where appropriate
• End-to-end ownership of junior roles once confident and trained
• Preparing and sending weekly candidate and job mailers
• Job advertising and advert management
• Supporting social media and marketing activity (LinkedIn posts, basic Canva work, content coordination)
• General recruitment administration and coordination to keep work moving without bottlenecks

What success looks likeFirst 30 days

• Understands how the business works end to end
• Learns the recruitment process, tools, and expectations
• Begins taking tasks off the founder’s plate
• Improves day-to-day organisation and responsiveness
• Makes the founder’s week feel lighter

By 60 days

• Confidently running first-stage screens
• Producing client-ready candidate profiles independently
• Managing the ATS/CRM with minimal input
• Handling candidate communication without escalation
• Working quickly, accurately, and reliably

By 90 days

• Operating with real autonomy
• Proactively identifying better ways of working
• Improving process flow and reducing friction
• Suggesting practical improvements to systems and templates
• Acting as a trusted right hand in delivery

If this role is working, the founder is no longer the delivery bottleneck.

Hours, structure, and flexibility

• Part-time role, approximately 20–30 hours per week
• Fully remote
• Flexible working hours, with some agreed core availability
• Hours can flex week to week depending on workload
• Ideal for someone balancing other commitments (e.g. return-to-work parents)

_The focus is outcomes, not clock-watching._What we’re looking for

This role would suit someone who has:

• Some recruitment experience, or
• Experience in retail, ecommerce, or fashion with a strong interest in recruitment

And who is:

• A clear, confident communicator with candidates
• Organised and detail-oriented
• Comfortable with systems, tools, and learning new software
• Proactive and able to take ownership
• Curious, practical, and solutions-focused
• Happy working closely with a founder in a growing business

Creativity is a bonus, particularly for social media and content support, but delivery and organisation come first.

I can't wait to read your application and resume - yes - I will read them all personally.