Coordinator, People Relations [210422]

Aquent is partnering with a leading global entertainment and media company that shapes culture and inspires audiences worldwide. This organization is at the forefront of content creation and distribution, committed to upholding fairness and integrity across its diverse workforce. Joining their dedicated People Relations team means contributing to a critical function that ensures a supportive and equitable work environment for all. Are you a highly organized and detail-oriented self-starter looking to make a significant impact within a dynamic global team? We are seeking a **Coordinator, People Relations** to play a pivotal role in supporting workplace investigations and the resolution of employment-related matters. This is an exciting opportunity to contribute directly to fostering a positive and compliant workplace culture, working alongside HR, Legal, and various business partners. Your meticulous note-taking and administrative support will be essential in maintaining fairness and accuracy in sensitive situations, directly influencing the well-being of employees and the integrity of the organization. What You’ll Do

• Provide crucial support to investigators by accurately and contemporaneously typing notes during various investigation-related meetings.
• Manage general administrative duties, including diary management, expense claim submissions, invoice processing, and meeting scheduling.
• Utilize the case management system to enter new cases and generate necessary reports.
• Liaise routinely with internal partners, including People & Culture and In-House Counsel, as appropriate.
• Ensure the precision and readiness of investigation notes for sharing with the team and other relevant parties.
• Maintain and update internal files, reports, and databases as required.
• Perform other assigned duties, offering support to colleagues across different jurisdictions.

What You’ll Bring

• Relevant experience as a Notetaker, Assistant, or Coordinator within an HR, Legal, or Investigations team.
• Prior experience working on investigations or as part of a Human Resources team.
• Demonstrated ability to handle sensitive information with discretion, confidentiality, and empathy.
• Exceptional organizational skills and the capacity to manage and prioritize multiple projects concurrently.
• A strong sense of urgency and excellent follow-through.
• Outstanding verbal and written communication skills, with a particular emphasis on contemporaneous note-taking.
• Ability to communicate effectively with all levels of personnel, including employees, legal professionals, and business unit executives.
• Proficiency in computer applications, particularly Microsoft Office Suite.

Nice To Haves

• Previous Human Resources or Legal experience would be a distinct advantage.
• Proficiency in an additional European language (such as Polish, French, or Spanish) is a plus.

— About Aquent Talent Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive. Client Description A global leader in media and entertainment, known for its diverse portfolio of world-class brands across film, television, and digital platforms. It operates in over 200 countries, making it one of the largest media companies worldwide. Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process,to those with amedical condition, disability or neurodivergence.