Executive & Operations Assistant – CEO Office

Please submit your interest via this form: https://forms.gle/p4EDe5zgcMzPrr3R7

Estimated time to complete: 30 min

About the Organization

Rethink Wellbeing is a global mental health nonprofit organization founded in early 2023, with the mission to spread mental well-being at scale. To do so, we use engaging, proven, and low-cost programs tailored to the needs of individual communities. In 2026, our focus will be on continuing to run the CBT Lab, our online group mental health support program, while also pursuing new paths towards scaling our impact by integrating AI and serving neglected groups in LMICs, beginning with India and the Philippines.

About the job

The Executive & Operations Assistant is a versatile generalist who can diligently complete a wide variety of tasks and successfully juggle competing priorities. They will support the founder and executive director and ensure the organization runs smoothly across a variety of domains, including finance, charity compliance, human resources, communications, fundraising, logistics, and the development of internal processes and policies'. For some dedicated tasks they will also report to the program manager.

Start Date: An ideal start date is sometime in March or April 2026.

Location: This is a remote position. The salary will be based on standards for this type of position in India or the Philippines. 

Contract Type: Freelance/contractor position 

Hours: 20 to 40 hours per week

Budget: $425-550/month for 20h/week, $833-1100$/ month for 40h/week, ideally India - or Philippines- based.

What You’ll Do

• Act as the first point of contact for stakeholders, partners, facilitators, participants, applicants, volunteers, and funders (written comms & online meetings)
• Coordinate cross-functional projects, ensuring deadlines and deliverables are met
• Draft correspondence, briefs, sheets, slides, social media posts, and documents on behalf of the CEO
• Anticipate needs and proactively remove friction from the CEO’s workflow
• Handle important and sensitive administrative tasks such as issuing invoices, contracts, and legal documents, deposits, payments, and refunds 
• Use automation and AI tools to make processes more efficient
• Handle sensitive information with absolute confidentiality and discretion

What We’re Looking For

• 2+ years as an EA, HR, Operations, or project coordinator, experience with automation tools and generative AI or similar role (startup/fast-growth experience is a plus)
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to juggle multiple priorities and move fast without dropping balls
• High emotional intelligence; can read people and situations with ease
• Thrives in ambiguity and fast-changing environments
• Tech-savvy and quick to pick up tools (Google Workspace, Slack, Notion, etc.)
• Excellent English proficiency: Native or near-native level for clear communication with the team and our community

Why Join Rethink Wellbeing?

• Work directly with the Executive Director on high-impact, high-visibility projects
• Be part of a mission-driven organization transforming mental health at scale
• Fast career growth in a global, ambitious startup
• Flexible, remote culture with real ownership and autonomy

This is an opportunity to build something meaningful and highly impactful—to take a proven model and expand its reach to serve thousands more people who need it most worldwide.

We're excited you’re excited! Please submit your interest via this form: https://forms.gle/p4EDe5zgcMzPrr3R7

Estimated time to complete: 30 min

Questions?

If you'd like to learn more about Rethink Wellbeing before applying, visit our website or reach out to contact@rethinkwellbeing.org.