Payroll Specialist - Remote

1. About Our Client:

The organization operates within the healthcare sector, focusing on advancing and protecting sexual and reproductive health care across multiple states in the North Central region of the United States. It addresses challenges in providing accessible and equitable reproductive health services to diverse populations, supporting a broad mission through various programs and services.

2. About the Opportunity:

The Payroll Specialist is responsible for managing the entire payroll process to ensure accurate and timely compensation for employees across multiple states. This role supports the finance team by maintaining payroll records, liaising with payroll system providers and human resources, and ensuring compliance with payroll-related regulations. The position contributes to organizational efficiency and employee satisfaction by safeguarding payroll accuracy and integrity.

3. Responsibilities:

• Process biweekly multi-state payrolls for exempt and non-exempt employees accurately and on time.

• Collaborate with Human Resources to manage payroll operations including salaries, benefits, deductions, and taxes.

• Gather necessary documentation for new state payroll setups and registrations.

• Prepare payroll reports for senior management and relevant departments regularly.

• Respond professionally and promptly to employee payroll inquiries.

• Support audits and internal control reviews related to payroll.

• Provide payroll data for worker’s compensation policies and audits.

• Prepare payroll and benefits-related general ledger entries.

• Ensure compliance with governmental reporting and regulations.

• Maintain data integrity and control processes to protect organizational assets.

• Identify and resolve recurring payroll and system issues in coordination with vendors.

• Review payroll and benefits administration processes and recommend policy improvements.

• Approve workflows for direct deposit and tax form changes.

4. Requirements:

• Associate degree or equivalent experience.

• Minimum of 2 years experience managing multi-state payroll.

• Experience preparing accounting journal entries.

• Experience with annual audits, payroll filings, and new state registrations.

• Strong attention to detail and knowledge of payroll and benefit principles.

• Effective written and verbal communication skills.

• Ability to interact with all organizational levels.

• Proficiency with Excel and HR systems.

5. Pay Range and Compensation Package:

• The anticipated salary range for this position is $65,000 to $75,000 per year depending on experience and qualifications.

6. Benefits & Perks:

• Medical, dental, and vision insurance with equity-based premium tiers.

• Access to virtual primary care services and additional healthcare programs.

• Employee Assistance Program.

• Continued education reimbursement and paid CEU days.

• Flexible spending account.

• Life insurance.

• Eligibility for federal student loan forgiveness.

• Paid time off with accrual, volunteer paid time off, federal holidays, and floating holidays.

• Retirement plan with employer match.

• Paid parental leave.

• Pet insurance.

• Bereavement leave.

• Earned extended leave.

• Free subscription to a meditation app.

• Paid time off to vote.

• Employee discounts on various products and services.

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:

RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.