Administrative & Finance Coordinator

Job Title: Administrative & Finance Coordinator Location: Remote Employment Type: Part-Time Direct Hire (~20 hours per week; opportunity for more work if desired and based on performance)

This role supports core finance, administrative, and HR workflows that keep daily operations running smoothly. It blends invoicing support, compliance coordination, and employee documentation to ensure accurate records, consistent processes, and reliable communication.

Your role:

• Support creation, distribution, and tracking of customer invoices while monitoring payment activity.
• Manage light A/R follow‑up to keep financial records accurate and current.
• Coordinate incoming state notices and employment-related mail to maintain compliance readiness.
• Oversee recurring administrative and compliance tasks such as credit‑card rollouts, subscription migrations, contractor YTD updates, and year‑end benefits or payroll reconciliations.
• Prepare offer letters, update employee files, and organize offboarding documentation.
• Assist with handbook updates and other HR-related administrative needs.

What you've got:

• Strong proficiency with Excel and modern SaaS tools.
• Exceptional organization skills and attention to detail.
• Two or more years of experience in administrative, finance, or HR coordination.
• Familiarity with invoicing, A/R follow‑up, or light bookkeeping tasks.
• Ability to manage recurring processes with independence and consistency.
• Experience with payroll, accounting, or CRM systems (preferred).
• Knowledge of state filings, benefits administration, or payroll workflows (preferred).
• Comfort reviewing contract billing terms (preferred).

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