Remote- Local to Princeton, NJ or EST Hours
Requirements
- Manage the full lifecycle of contingent workers, including sourcing, supplier management, onboarding, extensions, compliance, reporting, and offboarding.
- Collaborate with business stakeholders to understand contract staffing needs and translate them into clear, well-scoped requisitions within a VMS.
- Provide strategic sourcing guidance and best practices on sourcing strategies and operational processes.
- Review candidate submissions, coordinate interviews, extend offers, and guide stakeholders through onboarding procedures.
- Build and maintain supplier relationships throughout the contingent workforce lifecycle, including sourcing, selection, onboarding, offboarding, and invoicing.
- Negotiate terms and rates with suppliers in alignment with program standards.
- Track supplier performance against established SLAs and proactively address issues.
- Research and resolve invoice discrepancies and billing concerns.
- Manage contract worker extensions and terminations while tracking tenure to adhere to program policies.
- Support annual renewal cycles and event-driven needs such as equipment provisioning through ServiceNow.
- Maintain accurate records of workforce activity and ensure compliance with organizational policies.
- Generate and interpret reports using Workday and VMS platforms to monitor program activity and workforce metrics.
- Compile reports on requisition activity, headcount, spend, cycle times, and other KPIs using Excel, including pivot tables and advanced formulas.
- Assist with preparing monthly leadership reports.
- Identify and address risks related to contracts, finance, and compliance, escalating issues when appropriate.
- Handle sensitive worker and vendor data with confidentiality and care.
- Lead initiatives to streamline processes, reduce manual effort, and enhance control mechanisms.
- Support ongoing program improvements and ad hoc projects focused on efficiency and compliance.
- Minimum of 6 years of experience in the contingent workforce industry, including client-side, supplier-side, or MSP/VMS experience.
- Experience with Beeline strongly preferred; experience with other VMS platforms considered.
- Proficiency in Excel, including pivot tables, lookups, and complex formulas.
- Exceptional attention to detail and ability to manage multiple priorities in a high-volume environment.
- Proven problem-solving skills with a proactive, solutions-focused mindset.
- Strong communication skills and ability to advise senior stakeholders with credibility and professionalism.
- Ability to work independently with sound judgment and appropriate escalation.
- Bachelor’s degree or equivalent practical experience.
- Experience with Workday or similar HRIS platforms preferred.
- Background in pharmaceutical, biotech, or other regulated industries preferred.
- Familiarity with procurement systems and requisition and purchase order processes, such as Ariba, preferred.
- Experience supporting contingent workforce policies, tenure, and compliance preferred.
- Prior in-house program management experience, as opposed to outsourced MSP models, preferred.
