HR and Recruitment Administrator - Maternity Cover

HR and Recruitment Administrator – 12-month maternity cover - 4 days per week - remote working with some in-person meetings (approx. 9-12 times a year) - expected start date 02/01/2026

Are you an organised, proactive person who loves supporting others and making things happen? Are you looking for a role where no two days are the same, and where your contribution really makes a difference? We’d love you to join our collaborative HR team where we offer variety, value great service, and add professionalism to everything we do.

In this role, you’ll play a key part in supporting those values through people-focused activities across the full employee lifecycle — from recruitment and onboarding to leavers and everything in between. You’ll work closely with the Head of HR, Learning & Development Manager, and HR Advisor on key projects that help us deliver a more inclusive, agile, and engaging experience for everyone.

The Role

• First point of contact for HR queries, offering helpful and timely responses and escalating when needed
• Supporting recruitment activity across the business: taking job briefings, posting job adverts, coordinating interviews, conducting pre-screens, updating candidates, and maintaining recruitment systems.
• Supporting new starters with onboarding, including offer letters, employment checks, and welcome processes.
• Delivering excellent administrative aspects for all parts of the employee lifecycle including probations, leavers, references.
• Using and developing HR systems (HRIS and ATS), suggesting improvements and ensuring they meet the needs of our teams.
• Maintaining trackers, managing the shared HR inbox, and ensuring strong communication across the team
• Assisting with reporting and audits by gathering accurate data and helping with funding submissions.
• Supporting the delivery of HR projects and continuous improvement initiatives.
• Contributing to updates of HR policies and practices and ensuring communication is clear and accessible
• Raising purchase orders and processing HR-related invoices.
• Providing cover and general support across the HR team where required.

What We’re Looking For

Essential:

• Educated to Level 2/GCSE standard or equivalent in Math and English to minimum grade C/4
• Experience within an administrative background with HR knowledge or interest in the employee lifecycle
• Experience with IT systems and databases, such as Sharepoint and Sage (or similar)
• Experience at providing feedback, using tact and diplomacy
• An effective communicator, with professional levels of both spoken and written English
• Desire to provide the best experience to all customers internal and external
• This is a varied role with the need to adapt to changing situations, so a flexible approach to tasks and hours is needed.
• Professional and confident communicator with the ability to listen well and respond to the needs of key customers.
• Effective problem solver, with the ability to act on own initiative and without supervision
• Highly organised with an ability to manage multiple demands and prioritise appropriately

Desirable:

• CIPD level 3 or working towards is ideal but not essential

What we offer:

• Remote working from anywhere in the UK, with occasional face-to-face meetings (approx. 9-12 a year)
• 25 days annual leave, plus bank holidays - increasing with length of service
• Enhanced pension scheme
• Employee Assistance Programme (EAP) and health-cash plan
• Family friendly policies
• A focus on wellbeing
• Continuous professional development, with our in-house Learning Hub

Who We Are

The Chartered Institute of Legal Executives (CILEX) is the professional association and governing body for over 17,000 Chartered Legal Executive Lawyers, paralegals and other legal practitioners. Our role is to enhance the role and standing of Chartered Legal Executives and all our members within the legal profession.

Our Purpose

To develop, support and inspire a highly skilled body of legal professionals and make the UK legal sector more efficient, more representative and better able to serve society.

We do this by innovating to deliver:

• Relevant high-quality training.
• Ongoing professional development.
• Advocacy for our members and the difference they can make.

We reserve the right to close the vacancy early if a high volume of applications is received, to maintain a positive candidate experience.

We are committed to ensuring that diversity, equality and inclusion are at the heart of our business and we welcome applications from all backgrounds. CILEX is a Disability Confident employer, as well as an Armed Forces Covenant signatory, with guaranteed interview for those who meet essential criteria.

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