Payroll Manager

Payroll ManagerPosition Overview

We are seeking an experienced Payroll Manager with deep expertise in staffing industry payroll operations to lead our payroll function. This role requires a seasoned professional who understands the unique complexities of hourly employee payroll processing, multi-state compliance, and the integration between payroll systems and applicant tracking platforms.

Key ResponsibilitiesPayroll Operations Management

1. Oversee end-to-end payroll processing for hourly employees across multiple states and client accounts
2. Manage bi-weekly or weekly payroll cycles ensuring accurate and timely payment to all field staff
3. Process high-volume payroll transactions including regular hours, overtime, double-time, shift differentials, and on-call pay
4. Reconcile timekeeping data from multiple sources including client timekeeping systems and contractor self-reporting
5. Manage payroll funding, cash flow forecasting, and ensure adequate banking relationships for direct deposit processing
6. Oversee garnishments, tax levies, child support orders, and other payroll deductions

System Management and Integration

1. Serve as subject matter expert for Paylocity payroll platform, managing system configuration, updates, and optimization
2. Maintain seamless integration between Bullhorn ATS and Paylocity to ensure accurate data flow from placement to payment
3. Configure and manage automated workflows between timekeeping, ATS, and payroll systems
4. Troubleshoot system issues and coordinate with vendors to resolve technical problems
5. Lead system implementation projects, upgrades, and enhancements
6. Develop and maintain custom reports leveraging Paylocity reporting capabilities

Compliance and Regulatory Management

1. Ensure full compliance with federal, state, and local wage and hour laws across all operating jurisdictions
2. Manage multi-state payroll tax compliance including registration, filing, and payment obligations
3. Maintain current knowledge of Affordable Care Act (ACA) requirements and manage related reporting
4. Oversee workers' compensation insurance reporting and premium audits
5. Manage unemployment insurance claims, responses, and rate optimization strategies
6. Ensure compliance with staffing industry-specific regulations including joint employment considerations
7. Conduct regular payroll audits to identify and remediate compliance risks

Team Leadership and Development

1. Lead and mentor payroll team members including payroll specialists and coordinators
2. Establish performance standards, conduct evaluations, and support professional development
3. Design and implement training programs for payroll staff on systems, processes, and compliance
4. Foster a culture of accuracy, accountability, and continuous improvement
5. Manage workload distribution and staffing levels to meet service delivery expectations

Process Improvement and Strategic Initiatives

1. Identify and implement process improvements to increase efficiency and reduce payroll errors
2. Develop and document standard operating procedures for all payroll functions
3. Lead automation initiatives to streamline data collection, validation, and payment processing
4. Collaborate with IT and operations teams to optimize system integrations and workflows
5. Participate in strategic planning related to payroll operations, technology, and organizational growth

Stakeholder Management

1. Partner with recruiters and account managers to resolve pay-related issues affecting field employees
2. Collaborate with accounting team on payroll journal entries, reconciliations, and month-end close
3. Serve as primary point of contact for payroll-related vendor relationships
4. Respond to employee inquiries regarding pay, deductions, and tax withholdings
5. Support client billing processes by providing accurate payroll cost data and markup calculations

Required QualificationsExperience

1. Minimum 15 years of progressive payroll management experience
2. Extensive background in staffing industry payroll operations with hourly employee populations
3. Proven expertise processing high-volume, multi-state payroll in fast-paced environments
4. Deep hands-on experience with Paylocity platform including configuration and administration
5. Demonstrated proficiency with ATS systems, specifically Bullhorn, and ATS-to-payroll integrations
6. Track record of managing payroll teams and developing staff capabilities

Technical Skills

1. Expert-level knowledge of Paylocity payroll system
2. Advanced proficiency with Bullhorn ATS and understanding of data flow from recruitment to payroll
3. Strong Excel skills including pivot tables, VLOOKUP, and data analysis capabilities
4. Experience with payroll system implementations, upgrades, and integrations
5. Familiarity with API-based integrations between HR/payroll platforms
6. Proficiency with business intelligence and reporting tools

Knowledge and Expertise

1. Comprehensive knowledge of federal and multi-state wage and hour laws
2. Expert understanding of payroll tax regulations, filing requirements, and compliance obligations
3. Strong grasp of staffing industry business models including bill rates, pay rates, and margin calculations
4. In-depth knowledge of benefits administration, workers' compensation, and unemployment insurance
5. Understanding of joint employment considerations in staffing arrangements
6. Knowledge ofSOX compliance requirements related to payroll controls

Competencies

1. Exceptional attention to detail with commitment to accuracy
2. Strong analytical and problem-solving capabilities
3. Excellent organizational and time management skills
4. Effective communication skills with ability to explain complex payroll concepts
5. Leadership presence with ability to influence and drive results
6. Process-oriented mindset with focus on continuous improvement
7. Ability to work under pressure and meet tight deadlines
8. High level of integrity and ability to handle confidential information
9. Have experience working with global team ecosystems

Preferred Qualifications

1. Preferred - Certified Payroll Professional (CPP) designation
2. Bachelor's degree in Accounting, Finance, Business Administration, or related field
3. Experience with additional ATS platforms beyond Bullhorn
4. Background with employer of record (EOR) or professional employer organization (PEO) models
5. Experience implementing or optimizing Paylocity-Bullhorn integrations
6. Knowledge of Power BI or similar business intelligence tools for payroll analytics
7. Previous experience in healthcare staffing industry

Work Environment

1. Work from home arrangement
2. Fast-paced staffing environment with multiple competing priorities
3. Regular interaction with internal stakeholders across departments
4. Periodic overtime required during peak payroll periods and system implementations

American Medical Staffing is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.